Bulk Data Acknowledgement Form


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FELICIA PITRE 
DALLAS COUNTY DISTRICT CLERK 
NINA MOUNTIQUE 
CHIEF DEPUTY 
 
600 COMMERCE ST., STE 102, DALLAS, TEXAS 75202, MAIN OFFICE (214) - 653 - 7301  
Felicia.Pitre@dallascounty.org  
www.dallascounty.org/distclerk/index.html 
BULK DATA HISTORY USE & MAINTENANCE ACKNOWLEDGEMENT 
 
Private entities authorized to receive bulk criminal history data may be subject to criminal and 
civil liability for the use and maintenance of that data in contravention of Texas statute or court 
order. Specifically, it is unlawful for a private entity to disseminate or disclose data subject to a 
court’s order of Expunction or Non-disclosure either willfully or inadvertently. 
 
Prior to fulfillment of your criminal data history extract request, the district clerk’s office must 
have on file the following declaration: 
 
I __________________________ am requesting a Dallas County criminal history data extract that 
may contain either or both Felony and Misdemeanor information on behalf of -
__________________________ and I affirm that I am authorized to make this affirmation on its 
behalf.  
 
I affirm that I have reviewed the relevant chapters and sections of Texas state and Federal statute 
that govern the use, preservation and dissemination of criminal history data. I affirm that 
__________________________will comply with all statutory requirements up to and including 
the obliteration of any data maintained by __________________________ immediately when 
notified that a court of this state has ordered the Expunction or Non-disclosure of that data either 
by the clerk’s office, the Texas Department of Public Safety, or the individual or his/her attorney 
or next-of-kin whose data is subject to an order of Expunction or Non-disclosure. I further 
understand that failure to comply with statute or court order may result in legal action. 
 
This acknowledgement does not create or impose any duty or obligation beyond that provided by 
law. 
 
__________________________   _______________________________  
Print Name      Signature  
 
__________________________   _______________________________  
Company Name     Date Received 
 
Rev. by GFS 6/22/2015 
Texas Code of Criminal Procedure 
Article 55.04 
Violation of Expunction Order 
 
(2) A person who knowingly fails to return or to obliterate identifying portions of a 
record or file ordered expunged under this chapter commits an offense. 
 
(3) An offense under this article is a Class B misdemeanor. 
 
 
Texas Government Code 
Section 411.0851 
Duty of Private Entity to Update Criminal History Record Information; Civil Liability 
 
(a) A private entity that compiles and disseminates for compensation criminal history record 
information shall destroy and may not disseminate any information in the possession of 
the entity with respect to which the entity has received notice that: 
 
(1) an order of expunction has been issued under Article 55.02, Code of Criminal 
Procedure; or 
 
(2)  an order of nondisclosure has been issued under Section 411.081(d). 
 
(b) Unless the entity is regulated by the federal Fair Credit Reporting Act (15 U.S.C. Section 
1681 et seq.) or the Gramm-Leach-Bliley Act (15 U.S.C. Sections 6801 to 6809), a 
private entity described by Subsection (a) that purchases criminal history record 
information from the department or from another governmental agency or entity in this 
state: 
 
(1)  may disseminate that information only if, within the 90-day period preceding the date 
of dissemination, the entity: 
 
(A)  originally obtains that information; or 
 
(B)  receives that information as updated record information to its database; and 
 
(2)  shall notify the department if the entity sells any compilation of the information to 
another similar entity. 
 
(c) A private entity that disseminates information in violation of this section is liable for any 
damages that are sustained as a result of the violation by the person who is the subject of 
that information.  A person who prevails in an action brought under this section is also 
entitled to recover court costs and reasonable attorney's fees.